Privacy Policy for Business Partners, Visitors and Interested Persons
For the purpose of communication, the exchange of information and services and for other purposes associated with a planned or already existing business relationship, personal data are required, e.g. name, contact data or function of persons concerned.
The provision of personal data takes place
- through the use of our online services,
- in connection with registration processes or a personal provision of personal data, e.g. through the surrender of a business card,
- through companies, e.g. if contact information of their responsible persons are provided.
This shall take place not only in conformity with legal provisions but also the personal rights of persons concerned. Those concerned have the right to receive information on their personal data or to request the deletion or correction of their data or a restriction of their processing. Hence, services based on these data cannot be used further. Persons concerned may at any time address their questions and complaints to the supervisory authority of their country or the commissioner for data protection:
You may get in touch with our operational commissioner for data protection, Mr Bernhard Elsner as follows:
arbeitgeber ruhr GmbH
- Bochum Office Office -
Königsallee 67
44789 Bochum
Email: datenschutz(at)arsol-aromatics.de
1. Data Scope
The following data related to you may be collected, stored and processed:
a. Identification data, e.g. name, gender, national identification number (truck drivers), date and place of birth, photographies or other visual pictures (including video recordings), user ID (in the case of email communication)
b. Addresses and contact data, e.g. work address, postal addresses, email addresses, telephone numbers, organizational data such as firm / organization, department, function
c. Time and presence, e.g. during a stay on the plant premises or the performance of services
e. Required and proven abilities and qualifications, activities, tasks and assignments, e.g. for projects
2. Purpose
Your data may be used for the following purposes:
- Operational purposes
- Identification and authorization
- Communication, e.g. to clarify questions or appointments and to exchange information,
- Documentation of activities, e.g. work assignments, meetings, events and agreements
- Complaint management
In addition, personal data of visitors and persons who have demanded services or with whom there is already a relationship (neighbourhood, media representatives) may be used for
- the provision of information and requested services, e.g newsletters
- the monitoring of our premises and safety checks
Personal data of business partners, e.g. suppliers, customers, contractual partners, service providers or partners, may be additionally used for
- the processing of transactions, e.g. payment, invoicing and contract management
- logistics, e.g. transport
- authorization and identification management for electronic procedures, including technical support and troubleshooting
- administrative communication, e.g. sales promotion or product development
- monitoring, inspections and surveys
An already given consent to the use of personal data may be revoked at any time.
3. Principles of Processing
Arsol Aromatics ensures the implementation of appropriate technical and organizational measures on data security through internal regulations and – if the data are processed by an external service provider – through relevant contractual agreements.
Please make sure that your data are always up-to-date and correct, e.g. by notifying relevant changes or – where possible – make changes yourself.
If you have questions concerning the scope, the correction or the deletion of your data as well as information requests, these may be clarified with the commissioner for data protection.
4. Data Transfer
Considering the legal provisions and the existing internal regulations, the data required for the respective purpose may be transferred to other internal and external bodies in the following cases:
Operational purposes
- to service providers / job processors
Reporting and disclosure obligations
- to authorities and other public bodies
Clarification of claims and accusations
- to lawyers, courts and other public bodies and authorities
5. Data Storage
Your data will be stored for as long as is necessary to fulfil the respective purpose and regulatory specifications, generally for the duration of the respective contractual relationship including a statutory storage period that may apply.
The personal data of business partners are usually deleted 10 years after the last making of contact. In the case of other persons like visitors, the data are deleted 5 years after the last making of contact or on request.
The deletion of the data will be effected within the scope of the routines of deletion stipulated by the process owners.
6. Monitoring and Check
To provide protection against the various threats to our IT – e.g. by damaging software, hacker attacks, spam – and to intellectual property, different procedures during which the exchanged information is, for example, checked for viruses and connection data are checked for abnormalities are used. If any abnormalities are detected, the respective documents and connection data may be analyzed.
To comply with any existing delivery and payment restrictions – for example, in relation to companies and persons specified in different public lists - , a comparison may be made with these lists.
In addition, in suspected cases which are, for example, reported via the Compliance Hotline, an investigation and, where applicable, the publication of data and records related to the persons concerned may be required in the case of official investigations and for defending against any claims against Arsol Aromatics.
In all cases, our internal regulations, the legal requirements and the personal rights of the persons concerned will be observed.
Privacy Policy for Business Partners, Visitors and Interested Persons
For the purpose of communication, the exchange of information and services and for other purposes associated with a planned or already existing business relationship, personal data are required, e.g. name, contact data or function of persons concerned.
The provision of personal data takes place
- through the use of our online services,
- in connection with registration processes or a personal provision of personal data, e.g. through the surrender of a business card,
- through companies, e.g. if contact information of their responsible persons are provided.
This shall take place not only in conformity with legal provisions but also the personal rights of persons concerned. Those concerned have the right to receive information on their personal data or to request the deletion or correction of their data or a restriction of their processing. Hence, services based on these data cannot be used further. Persons concerned may at any time address their questions and complaints to the supervisory authority of their country or the commissioner for data protection:
You may get in touch with our operational commissioner for data protection, Mr Dirk Grützner as follows:
arbeitgeber ruhr GmbH
- Bochum Office Office -
Königsallee 67
44789 Bochum
Email: datenschutz(at)arsol-aromatics.de
1. Data Scope
The following data related to you may be collected, stored and processed:
a. Identification data, e.g. name, gender, national identification number (truck drivers), date and place of birth, photographies or other visual pictures (including video recordings), user ID (in the case of email communication)
b. Addresses and contact data, e.g. work address, postal addresses, email addresses, telephone numbers, organizational data such as firm / organization, department, function
c. Time and presence, e.g. during a stay on the plant premises or the performance of services
e. Required and proven abilities and qualifications, activities, tasks and assignments, e.g. for projects
2. Purpose
Your data may be used for the following purposes:
- Operational purposes
- Identification and authorization
- Communication, e.g. to clarify questions or appointments and to exchange information,
- Documentation of activities, e.g. work assignments, meetings, events and agreements
- Complaint management
In addition, personal data of visitors and persons who have demanded services or with whom there is already a relationship (neighbourhood, media representatives) may be used for
- the provision of information and requested services, e.g newsletters
- the monitoring of our premises and safety checks
Personal data of business partners, e.g. suppliers, customers, contractual partners, service providers or partners, may be additionally used for
- the processing of transactions, e.g. payment, invoicing and contract management
- logistics, e.g. transport
- authorization and identification management for electronic procedures, including technical support and troubleshooting
- administrative communication, e.g. sales promotion or product development
- monitoring, inspections and surveys
An already given consent to the use of personal data may be revoked at any time.
3. Principles of Processing
Arsol Aromatics ensures the implementation of appropriate technical and organizational measures on data security through internal regulations and – if the data are processed by an external service provider – through relevant contractual agreements.
Please make sure that your data are always up-to-date and correct, e.g. by notifying relevant changes or – where possible – make changes yourself.
If you have questions concerning the scope, the correction or the deletion of your data as well as information requests, these may be clarified with the commissioner for data protection.
4. Data Transfer
Considering the legal provisions and the existing internal regulations, the data required for the respective purpose may be transferred to other internal and external bodies in the following cases:
Operational purposes
- to service providers / job processors
Reporting and disclosure obligations
- to authorities and other public bodies
Clarification of claims and accusations
- to lawyers, courts and other public bodies and authorities
5. Data Storage
Your data will be stored for as long as is necessary to fulfil the respective purpose and regulatory specifications, generally for the duration of the respective contractual relationship including a statutory storage period that may apply.
The personal data of business partners are usually deleted 10 years after the last making of contact. In the case of other persons like visitors, the data are deleted 5 years after the last making of contact or on request.
The deletion of the data will be effected within the scope of the routines of deletion stipulated by the process owners.
6. Monitoring and Check
To provide protection against the various threats to our IT – e.g. by damaging software, hacker attacks, spam – and to intellectual property, different procedures during which the exchanged information is, for example, checked for viruses and connection data are checked for abnormalities are used. If any abnormalities are detected, the respective documents and connection data may be analyzed.
To comply with any existing delivery and payment restrictions – for example, in relation to companies and persons specified in different public lists - , a comparison may be made with these lists.
In addition, in suspected cases which are, for example, reported via the Compliance Hotline, an investigation and, where applicable, the publication of data and records related to the persons concerned may be required in the case of official investigations and for defending against any claims against Arsol Aromatics.
In all cases, our internal regulations, the legal requirements and the personal rights of the persons concerned will be observed.
Privacy Policy according to the General Data Protection Regulation (GDPR) – valid as from 25.05.2018
With the following information, we would like to provide you an overview of the processing of your personal data by us and your rights arising from data protection law. What data are processed in detail and how they are used largely depends on the requested and agreed services. Therefore, not all parts of this information will apply to you.
In general, we, Arsol Aromatics GmbH & Co. KG, take the protection of your personal data very seriously. We would like to point out that this website is addressed to persons of full age only.
1. Who is responsible for data processing and whom may I contact?
The responsible body is as follows:
Arsol Aromatics GmbH & Co. KG
Uferstr. 105, 45881 Gelsenkirchen
+49 209 409090
info(at)arsol-aromatics.de
You may contact our operational commissioner for data protection, Mr Dirk Grützner as follows:
arbeitgeber ruhr GmbH
- Bochum office -
Königsallee 67
44789 Bochum
Email: datenschutz(at)arsol-aromatics.de
2. What sources and data do we use?
We process personal data which we receive in connection with the use of our website by you as the visitor of the website.
3. For what purpose and on which legal basis do we process your data (purpose of processing)?
We process personal data in conformity with the provisions of the General Data Protection Regulation (GDPR) and the Federal Data Protection Act (Bundesdatenschutzgesetz) (BDSG) as well as within the balancing of interests (Article 6 (1) f GDPR).
Where necessary, we may process your data to preserve legitimate interests of us or third parties. Examples:
- Assertion of legal claims and defence in the case of legal disputes
- Guarantee of the company’s IT security and IT operation
4. What does this specifically mean now with regard to the provision of this website with the services available therein?
4.1 Provision of the website and creation of logfiles
Every time our website is accessed, our system automatically collects data and information from the computer system of the accessing computer. In this context, the following data are collected:
(1) information on the browser type and the version that is used
(2) the user’s operating system
(3) the user’s Internet service provider
(4) the user’s IP address
(5) date and time of access
(6) websites from which the user’s system links to our website
(7) websites accessed from the user’s system via our website
The data are also stored in the logfiles of our system. A storage of these data along with the user’s other personal data shall not take place.
The legal basis for the temporary storage of the data under logfiles shall be Article 6 (1) f GDPR.
The temporary storage of the IP address by the system is necessary to allow the delivery of the website to the user’s computer. For this purpose, the user’s IP address must remain stored for the duration of the session. The storage in logfiles is carried out to ensure the functionality of the website. Furthermore, the data serve to optimize the website and to guarantee the safety of our information technology systems. An evaluation of data for marketing purposes in this context shall not be carried out. These purposes shall represent our legitimate interest in the data processing according to Article 6 (1) f GDPR.
The data will be deleted as soon as they are no longer necessary to fulfil their purpose of being collected. In case the data are collected to provide the website, this will be the case when the respective session is closed. If the data are stored in logfiles, this will be the case after three months at the latest.
For the operation of the website, the collection of the data in order to provide the website as well as their storage in logfiles is absolutely necessary. Consequently, the user shall have no right to file an objection.
4.2 Use of cookies
No cookies are used on our website.
4.3 Newsletters
We do not offer any newsletters.
4.4 Registration on the website
No registration on our website is offered by us.
4.5 Contact from
No contact form is available on our website.
5. What rights may you claim?
Every person concerned shall have the right to information according to Article 15 GDPR, the right to correction according to Article 16 GDPR, the right to deletion according to Article 17 GDPR, the right to the restriction of processing according to Article 18 GDPR, the right to objection according to Article 21 GDPR as well as the right to data transfer according to Article 20 GDPR. The restrictions under §§ 34 and 35 BDSG shall apply to the right to information and deletion. In addition, the user shall have the right to file an objection with a responsible data protection authority (Article 77 GDPR in connection with § 19 BDSG).
You may at any time revoke a once given consent with us to the processing of personal data. This shall also apply to the revocation of declaration of consents given to us before the validity of the GDPR, i.e before 25 May 2018. Please note that the revocation shall be only effective for the future. Processings carried out before the revocation shall not be affected thereby.
You may contact our commissioner for data protection concerning this matter.
6. Do I have to provide my personal data?
Within the scope of a possible business relationship, you will have to provide those personal data which are necessary to start and implement a business relationship and to fulfil the contracual obligations connected therewith or to the collection of which we are obliged by law. Without these data, we will, in general, have to reject the conclusion of the contract or the execution of the order, or we will be unable to perform an existing contract and, where applicable, we will have to terminate it.
7. Is there an automated decision making?
No. We currently use no decision making in order to establish and implement business relationships in accordance with Article 22 GDPR. A „profiling“ shall not take place.
8. Information on your right to objection according to Article 21 GDPR
Right to objection on a case-by-case basis
You shall at any time have the right, for reasons arising from your special situation, to file an objection against the processing of personal data concerning you, which is carried out on the basis of Article 6 (1) f GDPR (data processing on the basis of balancing of interests). If you file an objection, we will no longer process your personal data unless we can prove any compelling, legitimate reasons which outweigh your interests, rights and freedoms, or the processing serves to enforce, exercise or defend legal claims.
Recipient of the objection
The objection may be filed without a form requirement, stating the subject line “objection“ as well as your name and address, and shall be addressed to:
Arsol Aromatics GmbH & Co. KG
Uferstr. 105, 45881 Gelsenkirchen
+49 209 409090
info(at)arsol-aromatics.de
9. Further information
Should you request any information which this Privacy Policy cannot provide to you or request any further information concerning a certain issue, please feel free to contact our commissioner for data protection, who will be glad to help you.
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